Learning system

Craft Innkeeper Learn

Learning Management System written in Moodle with extensive customisations to achieve a complete NSF Ready system to deliver employee training.

Give every team member a clear path from day one through to full compliance. One system for onboarding, training sign-off, policy acknowledgement and ongoing development, built around the way your sites actually work.

Site onboarding Form W sign-off Role-based learning Auto recompletion Manager dashboards PDF records
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Why managers choose it

Compliance without the chase

Training, sign-offs and compliance records stay current automatically. Managers see exactly where their team stands without digging through folders or chasing staff to sign paperwork.

Simple
Staff onboarding
Live
Compliance tracking
Automatic
Renewal cycles
Consistent
Training levels
Screenshot of the Form W Dashboard showing team compliance percentages, sign-off status and quick access to individual training records.
Form W Dashboard

See every team member's compliance status at a glance

Purpose-built for Craft Union sites

Everything a site manager needs to run training properly

Site Onboarding

We will visit you and onboard your site to ensure the system fits the specific needs and structure of your site.


Estimated time for completing an onboarding visit is currently 2 hours.

Self-registration with site selection

New starters register themselves and choose their site from a dropdown during registration. No admin bottleneck, no mistyped site names, and managers can see who has registered immediately.

User onboarding for managers

Site managers see all registered users for their site and assign them to role cohorts with a few clicks. Users are automatically enrolled into the right courses for their role and are issued the correct training immediately.

Form W: live compliance tracking

Every policy, risk assessment and training item tracked in one place. Sign-offs are computed live from course completions, so the record is always current. View online, generate a PDF, or download it for inspections.

Automatic recompletion cycles

Training can be set to expire and reset on schedule meeting automating the 6-Monthly and Annual refresh cycles. When a course resets, the site gets notified, and learners see the training reappear on their dashboard. No more manual resets or chasing for refreshers.

Manager notifications with PDF

When a team member completes a course that updates their Form W, the site email receives a notification with an updated PDF attached. Stay informed without having to check dashboards.

Easy to follow road to compliance

Onboard the site
Schedule and complete the onboarding visit.
Staff register themselves
Team members sign up, choose their site from the dropdown, and appear on the manager's onboarding screen.
Assign staff to role cohorts
The manager assigns each person to the correct roles. Enrollments happen automatically.
Training begins immediately
Courses appear on the learner's dashboard. Policies, risk assessments and compliance modules are ready to complete.
Form W builds itself
As courses are completed, the Form W updates live. Managers get notified and can view or download the record at any time.
Compliance stays current
Recompletion cycles reset training on schedule. The Form W reflects changes automatically, keeping records audit-ready. Overdue training is reported and is actioned locally by the manager.
Screenshot showing the User Onboarding screen where managers assign team members to site cohorts.

Screenshot showing the Form W preview screen.
Platform capabilities

More than a course library

Underneath the custom tooling sits a full learning management system with the features teams need for structured, trackable training across every site.

Rich course content

Video, documents, quizzes and interactive activities. Build training that is engaging, not just a tick-box exercise.

Works on any device

Fully responsive and accessible on phones, tablets and desktops. Team members can complete training on the go or on site.

Site-based structure

Each site has its own content and cohorts. Managers only see their own team. Central admins can drop in to help, or to centrally update following business wide changes.

Completion tracking

Every course tracks completion with dates, scores and evidence. Completion data feeds directly into the Form W.

Audit-ready records

Generate and download Form W PDFs at any time. Every sign-off has a date, the source course that signed off the line, and a clear status.

Site-specific configuration

Add site-specific Form W lines, configure course mappings, and tailor risk levels to match each location.

Built for operational confidence

Training that runs itself so managers can run the site

From first registration to ongoing recompletion, the system keeps compliance visible, records current and managers informed. Less admin, more certainty.

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